Digital Booking Contracts with OTP E-Signature for Hotels and B&Bs
Turn every booking into a signed contract in minutes. Build reusable PDF templates with drag-and-drop placeholders, generate contracts from any reservation, email them to guests and collect legally valid OTP signatures during online check-in — without paper, scanners or external tools.
Key Features
Everything you need to manage your property professionally and efficiently.
Reusable PDF Contract Templates
Upload your own PDF and drag placeholders for booking, guest and property data onto the exact position on the page. Configure Italian and English layouts separately, each with its own page count and field placement.
Drag-and-Drop Placeholders
60+ ready-made placeholders: guest name and document, dates, nights, total price and balance, tourist tax, deposit, cancellation policy, door passcode, property CIN/CIR and IBAN, landlord details and more.
Generate Contracts from Any Booking
With one click from the booking detail, generate a contract from your default template or pick a specific one. Choose the document language and preview the filled PDF before sending.
Email Delivery to Guests
Send the contract directly from the PMS to the guest's email in Italian or English. Branded email templates, status tracking and a link to review and sign online.
OTP E-Signature at Check-In
During online check-in the guest reviews the contract and signs with a one-time password sent to their phone or email. The signed contract is stored automatically on the booking with a timestamp.
Contract Status Tracking
Follow each contract through its lifecycle: Draft, Generated, Sent, Viewed, Signed or Void. Filter the contracts list by status and download the signed PDF at any time.
Benefits
Tangible results for those who choose Lodge Easy.
Zero paper, zero scanners, zero external e-signature tools
Legally valid OTP signature collected during online check-in
Branded bilingual contracts (Italian and English) from your own PDF
Automatic archiving of signed contracts on each booking
Full visibility of contract status for front desk and reception
Frequently Asked Questions
What is a hotel booking contract?
A booking contract is the agreement between the property and the guest that formalizes the stay: arrival and departure dates, rate, cancellation policy, deposit, house rules and the property identification data (CIN, CIR, IBAN). With Lodge Easy it is generated digitally from a template and signed online by the guest.
Is an OTP electronic signature legally valid in Italy?
Yes. The one-time password (OTP) signature sent to the guest's phone or email is a valid form of simple electronic signature: it identifies the signer and records their consent with a timestamp, and is suitable for hospitality stay contracts.
Can I use my own PDF as a contract template?
Yes. Upload your PDF and drag placeholders for guest, booking and property data onto the exact position on the page. You can configure the Italian and English layouts separately, each with its own page count and field placement.
How does the guest sign the contract?
The guest receives the contract by email, reviews it online and, during online check-in, enters a one-time password sent to their phone or email. The signed PDF is then archived automatically on the booking with a timestamp.
Which data can be auto-filled in the contract?
Over 60 placeholders are available: guest name and identity document, check-in and check-out, nights, total price and balance due, tourist tax, deposit, cancellation policy, door passcode, property CIN/CIR and IBAN, landlord details and more.
Ready to Get Started?
Book a free demo and discover how Lodge Easy can transform your property management.
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