Passive Invoice Management for Hotels and Hospitality
Receive and manage electronic passive invoices directly in the PMS. Classify them by expense category, track payment status and integrate passive accounting with the cost allocation system.
Key Features
Everything you need to manage your property professionally and efficiently.
Automatic SDI Reception
Passive invoices arrive automatically via SDI and are imported into the PMS without manual intervention.
Expense Category Classification
Assign each passive invoice to the correct cost category for immediate and precise allocation.
Unified Active and Passive View
Manage active and passive invoices from the same section with directional filters and distinctive visual badges.
Complete Invoice Details
View all passive invoice data: supplier, amount, VAT, due date, payment status and assigned category.
Payment Status Tracking
Monitor the payment status of each passive invoice: to pay, paid, overdue, with quick filters.
Accounting Synchronization
Passive invoice data syncs with the cost allocation system and PMS statistics for complete accounting.
Benefits
Tangible results for those who choose Lodge Easy.
All passive invoices in one place, no external software
Automatic SDI reception without manual uploads
Immediate expense classification for organized accounting
Complete control over payments and deadlines
Native integration with cost allocation and PMS statistics
Frequently Asked Questions
What are passive invoices?
Passive invoices are the invoices your property receives from suppliers for goods and services purchased, such as cleaning, maintenance, food supplies, energy and professional services. In Lodge Easy they are managed electronically via SDI.
How are passive invoices received in Lodge Easy?
Passive invoices arrive automatically via SDI (Sistema di Interscambio) and are imported into the PMS without manual intervention. No need to upload files or use external software.
Can I classify passive invoices by expense type?
Yes, each passive invoice can be associated with a custom expense category. This enables immediate cost allocation and detailed departmental reporting.
How are active and passive invoices differentiated?
Lodge Easy provides a unified view with directional filters and distinctive visual badges for active (issued) and passive (received) invoices. You can easily filter and manage both types from the same section.
Can I track the payment status of passive invoices?
Yes, Lodge Easy tracks the payment status of each passive invoice with quick filters: to pay, paid, overdue. You can control deadlines and plan payments directly from the PMS.
Ready to Get Started?
Book a free demo and discover how Lodge Easy can transform your property management.
Book a Free Demo